Who a pilot is for
- Municipalities and water systems planning or running an LSLR program with customer-side replacement obligations.
- Engineering firms administering such programs and responsible for the documentation that survives them.
What a pilot review covers
- The applicable reasonable-effort requirement: the federal floor of at least four attempts by at least two methods, plus the state overlay for your program.
- Your current outreach record — what exists, what is reconstructible, what is not.
- Deployment scope: properties, languages, instrument requirements (notarization, recordability, grantee chain), and export obligations.
The structured pilot review includes a working demonstration of the program console and homeowner flow against a synthetic program.
Start with a bounded review, not a platform commitment
Mock Access Audit — $7,500–$15,000 fixed fee
A review of a sample of the program's existing right-of-entry, refusal, non-response, and outreach records. Deliverables: a written gap memo, an access-risk scorecard, and a sample ProofPack built from the program's own record types. Fees are credited toward a production pilot signed within 90 days.
Structured Pilot Review — $15,000 fixed fee, credited toward a production pilot
Deliverables: the program's regulatory overlay map (federal floor plus state requirements), current-record assessment, ROE/refusal workflow definition, instrument requirements, export obligations, pilot scope, and bid/spec language.
Production Pilot (250–500 properties) — typically $35,000–$75,000
A limited deployment for one program phase: one ROE/refusal workflow, one export package. No system replacement, no GIS migration, no change to construction management. Pilot data can be exchanged by CSV/export unless a deeper integration is scoped. Communications and mailing costs are pass-through.
Pilot integration is intentionally narrow. Most pilots begin with a worklist export and return status fields plus ProofPacks; API or vendor-specific integration is scoped only after the access workflow proves useful. See How It Fits.
Program Deployment — scoped after pilot
Typically structured as a program fee plus a per-property record fee.
The Mock Access Audit and Structured Pilot Review are fixed-fee engagements sized to fall within typical small-purchase authority. Procurement thresholds and approval paths vary by program; the fixed-fee engagements are designed to be easy to scope, approve, and credit toward a pilot. The question they answer is the one that matters: what would it cost to reconstruct a defensible file later?
Reaching us
Write to compliance@entrystandard.org with the program name, the water system or firm, where the program stands (planning, funded, in outreach, in construction), and how access records are kept today — paper, spreadsheets, Survey123, DocuSign, leadCAST, 120Water, or another workflow. We respond to program inquiries in order of compliance deadline.